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Adding employees to the system is quick and easy - it allows you to assign work, track time on tasks, and generate detailed reports for payroll or other costing analysis.

Step-By-Step Guide


Manually

  1. Under the Punch Clock menu at the top of the screen, select Employees from the drop down menu.
  2. Here you'll see a list of all employees you've entered into Croptracker. To add a new employee, click the + Add Employee button near the top right of the screen.
  3. Fill in employee information as desired - only a first name, last name, or email is required.
  4. Click Save and the employee will be added to the system.

Use the Download form as PDF button to print and hand out the employee form for your employees to fill out.

In Bulk - CSV Upload

Adding lots of employees manually can be tedious so as an alternative, Croptracker allows you to upload a .csv file of your employee data.

  1. Under the Punch Clock menu at the top of the screen, select Employees from the drop down menu.
  2. Click the Upload Employee Data button near the top right of the screen.
  3. Click Employee CSV Template to download the CSV template. Your file must be formatted just like the template so that Croptracker can understand the data.
  4. Fill out the template, ensuring each employee is on a new line and the information is added under the appropriate header. The easiest way to do this is by using Excel.
  5. When your file is ready to be uploaded, click the Choose File button, select your file, then click Upload Employee Data.
  6. Once the file is uploaded, a summary of employee information from the file will be displayed. Review the information to ensure accuracy, optionally select a Pay Schedule to apply, then click Add Employees.

You can update each employee's Pay Schedule and Work Crew by entering the name of the pay schedule or work crew under that column.
When downloading the employee spreadsheet template to update existing employees, only employees with an employee number are included. Employees need an employee number in order to be updated through the spreadsheet upload.


From the mobile app (Employee photos)

Adding employees from the Croptracker mobile app provides the additional bonus of being able to use your device's camera to take pictures for employee badges. Here's how to do it:

  1. After logging in to the Croptracker app, tap the Employee Manager option from your dashboard.
  2. Here you'll see a list of all employees you've entered into Croptracker. To add a new employee, click the button near the top right of the screen.
  3. Fill out the employee's information and optionally take a new (or select an existing) photo. 

    Note: this is the photo that will be used when printing employee badges.

  4. Tap Save and the employee will be added to the system.